The Win2PDF setup program creates a printer in the Windows 11 "Devices and Printers" folder named Win2PDF.

 

 

 

To create a PDF document:

 

•Open a document from a Windows application (Word, Excel, Edge, etc.)

•Print the document and select the Win2PDF printer

•The Win2PDF print to PDF file save window pops up, allowing you to choose a name and location for the PDF as shown below:

 

 

The default file name is supplied by the printing application. You can choose the "Portable Document Format (PDF)" format from the "Save as type:" options. Win2PDF print to PDF also supports the following formats:

•PDF/A - Portable Document Format for Archiving (PDF/A-1b, ISO 19005-1:2005)

•XPS - XML Paper Specification

•TIFF (monochrome) - Tagged Image File Format

•SVG - Scalable Vector Graphics

•PDF Image Only - monochrome

•PDF Image Only - color

•Text - Formatted

•Text - Unformatted

•PDF - Searchable (OCR)

 

You can choose a number of optional actions to take after the document is created by selecting the check boxes. The options include:

 

•View File - Opens the file in the default viewer after the file is created.

•Print File - Prints the file to the selected paper printer after the file is created to a Windows printer.

•Send File - Opens a new email message using the default MAPI-compliant email client and attaches the file to the message. The email program is specified in the Internet Options icon in the Windows control panel. Win2PDF can also be configured to send a PDF using Microsoft Outlook, Mozilla Thunderbird, Gmail, Outlook.com, Yahoo! Mail, or custom SMTP servers.

•Delete after Sending - Deletes the document after it has been sent using the "Send File" option.

 

You can use the file save window to browse to a new location before saving the document. Win2PDF remembers this location, and will use the same location the next time you create a document.

 

If you want to skip the save Window, see the Win2PDF Auto-name feature.